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Software and Services Prices

SMARTEDGE on-Demand Web-based software offers high-end functionality for small and medium sized businesses at a much lower cost of ownership than licensing and implementing traditional software.

Accountants should click here for accountant prices.

Since SMARTEDGE is an on-Demand Web-based software solution, there is no hardware to procure and no need for expensive server software. Because we deliver software as a service, there is no up-front license fee, no upgrade fees and no installation costs, and as an extra bonus there is no back-ups to be made by you, because we make them for you every day.

Click here if you want to review and compare the features of the different editions.

Click here if you want create a quote for your needs.

All prices in South African Rand excluding VAT.

The following monthly subscription fees apply from June 2010:

Business Tools

Invoicing and Customer Relationship Management Plans

BT1 Invoicing

Ideal for small businesses needing invoicing and customer statements only.

R 125

/company/month


Quotes and invoices
Customer payments and statements
Up to 100 invoices per month Need more try ES1
Unlimited users
Automatic daily backups
1 GB storage included
250 MB bandwidth usage included
No set up fees, upgrade fees or contracts

No departments and business unit allocation
No accounting
No calendar, tasks or trouble tickets
No stock and inventory
Key features Full feature list Try for free
BT2 CRM

Ideal for small businesses needing sales automation, invoicing and CRM.

R 225

/company/month


Quotes and invoices
Customer payments and statements
Opportunities and Sales Pipeline
Contracts and recurring invoicing
Commission and bonus management
Calendar, tasks and trouble tickets
Up to 250 invoices per month Need more try ES1
Up to 5 users Need more try ES1
Automatic daily backups
1 GB storage included
250 MB bandwidth usage included
No set up fees, upgrade fees or contracts

No departments and business unit allocation
No accounting
No stock and inventory
Key features Full feature list Try for free

Accounting Plans

BT3 Accounting

Ideal for small businesses needing invoicing and accounting.

R 200

/company/month


Quotes and invoices
Customer payments and statements
Supplier invoices
Bank Manager with automatic reconciliation
General accounting
Up to 1000 transactions per month Need more try ES1
Unlimited users
Automatic daily backups
1 GB storage included
250 MB bandwidth usage included
No set up fees, upgrade fees or contracts

No departments and business unit allocation Need departments try ES1
No calendar, tasks or trouble tickets
No stock and inventory Need stock try ES2
Key features Full feature list Try for free
BT4 Micro Accounting

Ideal for freelancers, micro businesses and small property investors.

R 50

/company/month


Quotes and invoices
Customer payments and statements
Supplier invoices
Bank Manager with automatic reconciliation
General accounting
Up to 20 transactions per month
Unlimited users
Automatic daily backups
1 GB storage included
250 MB bandwidth usage included
No set up fees, upgrade fees or contracts

No departments and business unit allocation
No calendar, tasks or trouble tickets
No stock and inventory
Key features Full feature list Try for free

Enterprise Suites

ES1 Service Management

Ideal for small and medium sized businesses not needing stock management.

from R 300

/user/month


Quotes and invoices
Customer payments and statements
Opportunities and Sales Pipeline
Contracts and recurring invoicing
Commission and bonus management
Calendar, tasks and trouble tickets
Supplier invoices
Bank Manager with automatic reconciliation
General accounting
Branches, departments and business unit allocation
Unlimited transactions
Automatic daily backups
1 GB storage per user included
250 MB bandwidth usage per user included
No set up fees, upgrade fees or contracts

No stock and inventory

Price Breakdown (monthly prices)

User prices
Per regular user R 300.00
Per sales representative user1) R 225.00
Per read-only user R 75.00
External company accountant FREE
Per additional external advisors R 200.00
Branches or additional companies
Per Branch (physical location)2) R 300.00
Per Subsidiary3) R 300.00
Per Independant Company R 200.00
Per Consigment Warehouse 4)
Additional Usage
Additional storage per GB R 120
Additional bandwidth per MB R 0.60
Key features Full feature list Try for free
ES2 Trading

Ideal for small and medium sized businesses requiring stock management.

from R 360

/user/month


Quotes and invoices
Stock management and movement analysis
Customer payments and statements
Opportunities and Sales Pipeline
Contracts and recurring invoicing
Commission and bonus management
Calendar, tasks and trouble tickets
Purchasing and Landed Cost
Supplier invoices
Bank Manager with automatic reconciliation
Financial Inventory and Cost of Goods Sold
Multi-warehouse support
Internal orders and inventory transfer
General accounting
Branches, departments and business unit allocation
Unlimited transactions
Automatic daily backups
1 GB storage per user included
250 MB bandwidth usage per user included
No set up fees, upgrade fees or contracts

No product assembly or kits
No serial number tracking
No freight and duty calculation

Price Breakdown (monthly prices)

User prices
Per regular user R 360.00
Per sales representative user1) R 225.00
Per read-only user R 75.00
External company accountant FREE
Per additional external advisors R 200.00
Branches or additional companies
Per Branch or Warehouse2) R 300.00
Per Subsidiary3) R 300.00
Per Independant Company R 200.00
Per Consigment Warehouse 4) R 125.00
Additional Usage
Additional storage per GB R 120
Additional bandwidth per MB R 0.60
Key features Full feature list Try for free
ES3 Assembly

Ideal for medium sized businesses needing product assembly or serial number tracking.

from R 480

/user/month


Quotes and invoices
Stock management and movement analysis
Customer payments and statements
Opportunities and Sales Pipeline
Contracts and recurring invoicing
Commission and bonus management
Calendar, tasks and trouble tickets
Purchasing and Landed Cost
Raw materials and product assembly/manufacturing
Serial number tracking
Freight and duty calculation
Supplier invoices
Bank Manager with automatic reconciliation
Financial Inventory and Cost of Goods Sold
Materials in Production
Multi-warehouse support
Internal orders and inventory transfer
General accounting
Branches, departments and business unit allocation
Unlimited transactions
Automatic daily backups
1 GB storage per user included
250 MB bandwidth usage per user included
No set up fees, upgrade fees or contracts

Price Breakdown (monthly prices)

User prices
Per regular user R 480.00
Per sales representative user1) R 225.00
Per read-only user R 75.00
External company accountant FREE
Per additional external advisors R 200.00
Branches or additional companies
Per Branch or Warehouse2) R 300.00
Per Subsidiary3) R 300.00
Per Independant Company R 200.00
Per Consigment Warehouse 4) R 125.00
Additional Usage
Additional storage per GB R 120
Additional bandwidth per MB R 0.60
Key features Full feature list Try for free
1)Sales representative users have access to sales related operations only.
2)

A branch is a self-contained business unit with its own physical location. Balance sheets and specific letterheads can be created for a branch. A warehouse is a business unit that works as a depot for stock with inventory transactions being linked to the warehouse. Please note that a branch or the company itself can be its own warehouse, in which case there is no extra charge for that warehouse.

The standard subscription does not include branches or subsidiaries. When adding branches the basic subscription covers the consolidated company and the main warehouse while each branch/subsidiary/independant warehouse is charged at the specified fee. Reports can be automatically consolidated for the company or produced for a specific branch.

Please note that the price for additional branches or companies are fixed charges and are user independant. In other words, the charge for additional companies is the same whether you have one or many users.

3)With subsidiaries group operating statements are available.
4)A consignment warehouse is a warehouse set up with a customer for goods on consigment. Only one customer can pick stock from a consignment warehouse.

Franchising Plans

FR1 Service Franchise

Ideal for franchising businesses not needing stock management.

from R 450

/franchisee/month


Software features equivalent to ES1 Service


Quotes and invoices
Customer payments and statements
Opportunities and Sales Pipeline
Contracts and recurring invoicing
Commission and bonus management
Calendar, tasks and trouble tickets
Supplier invoices
Bank Manager with automatic reconciliation
General accounting
Departments and business unit allocation
Franchise consolidation and group statements
Shared service items and price setting
Unlimited transactions
Automatic daily backups
1 GB storage per franchisee included
250 MB bandwidth usage per franchisee included
No set up fees, upgrade fees or contracts

No stock and inventory

Price Breakdown (monthly prices)

Franchisor prices
Per regular franchisor user1) R 300.00
Per franchisor sales representative user2) R 225.00
Per franchisor read-only user R 75.00
External franchise accountant FREE
Per additional external advisors R 200.00
Franchisees
Per Franchisee with up to 2 franchisee users3) R 450.00
Per Franchisee with up to 5 franchisee users3) R 1250.00
Additional Usage
Additional storage per GB R 120
Additional bandwidth per MB R 0.60
Key features Full feature list Try for free
FR2 Product Franchise

Ideal for franchising businesses needing stock management.

from R 550

/franchisee/month


Software features equivalent to ES2 Trading


Quotes and invoices
Stock management and movement analysis
Customer payments and statements
Opportunities and Sales Pipeline
Contracts and recurring invoicing
Commission and bonus management
Calendar, tasks and trouble tickets
Purchasing and Landed Cost
Supplier invoices
Bank Manager with automatic reconciliation
Financial Inventory and Cost of Goods Sold
One warehouse per franchisee plus franchisor warehouse
Internal orders and inventory transfer
General accounting
Departments and business unit allocation
Franchise consolidation and group statements
Shared products and price setting
Unlimited transactions
Automatic daily backups
1 GB storage per franchisee included
250 MB bandwidth usage per franchisee included
No set up fees, upgrade fees or contracts

No product assembly or kits
No serial number tracking
No freight and duty calculation

Price Breakdown (monthly prices)

Franchisor prices
Per regular franchisor user1) R 360.00
Per franchisor sales representative user2) R 225.00
Per franchisor read-only user R 75.00
External franchise accountant FREE
Per additional external advisors R 200.00
Franchisees
Per Franchisee with up to 2 franchisee users3) R 550.00
Per Franchisee with up to 5 franchisee users3) R 1500.00
Additional Usage
Additional storage per GB R 120
Additional bandwidth per MB R 0.60
Key features Full feature list Try for free
FR3 Assembly Franchise

Ideal for franchising businesses needing product assembly or serial number tracking.

from R 650

/franchisee/month


Software features equivalent to ES3 Assembly


Quotes and invoices
Stock management and movement analysis
Customer payments and statements
Opportunities and Sales Pipeline
Contracts and recurring invoicing
Commission and bonus management
Calendar, tasks and trouble tickets
Purchasing and Landed Cost
Raw materials and product assembly/manufacturing
Serial number tracking
Freight and duty calculation
Supplier invoices
Bank Manager with automatic reconciliation
Financial Inventory and Cost of Goods Sold
Materials in Production
One warehouse per franchisee plus franchisor warehouse
Internal orders and inventory transfer
General accounting
Departments and business unit allocation
Franchise consolidation and group statements
Shared products and price setting
Unlimited transactions
Automatic daily backups
1 GB storage per franchisee included
250 MB bandwidth usage per franchisee included
No set up fees, upgrade fees or contracts

Price Breakdown (monthly prices)

Franchisor prices
Per regular franchisor user1) R 480.00
Per franchisor sales representative user2) R 225.00
Per franchisor read-only user R 75.00
External franchise accountant FREE
Per additional external advisors R 200.00
Franchisees
Per Franchisee with up to 2 franchisee users3) R 650.00
Per Franchisee with up to 5 franchisee users3) R 1750.00
Additional Usage
Additional storage per GB R 120
Additional bandwidth per MB R 0.60
Key features Full feature list Try for free
1)Franchisor users have access to the franchisor and may also have access to any number of franchisees.
2)Sales representative users have access to sales related operations only.
3) Franchisee users have access to their own franchisee only.

Accountant and Bookkeeper Plans

Please note that these plans are only available to registered accountants and registered bookkeepers.

PM Practice Management

Ideal for accountants needing to manage their own practice and create a virtual accounting service.

R 200

/user/month


Quotes and invoices
Customer payments and statements
Opportunities and Sales Pipeline
Contracts and recurring invoicing
Commission and bonus management
Calendar, tasks and trouble tickets
Clerk task and time sheet management
Automatic time invoicing
Supplier invoices
Bank Manager with automatic reconciliation
General accounting
Branches, departments and business unit allocation
Integrated client login
Automatic client session time tracking
Unlimited transactions
Automatic daily backups
1 GB storage per user included
250 MB bandwidth usage per user included
No set up fees, upgrade fees or contracts

No stock and inventory

Price Breakdown (monthly prices)

User prices
Per accountant user R 200.00
Client Companies
Per client company with no users2) R 25.00
Per client company with read user3) R 75.00
Additional Usage
Additional storage per GB R 120
Additional bandwidth per MB R 0.60
Key features Full feature list Try for free
PA Professional Accountant

Ideal for accountants wanting to create a virtual accounting service.

R 300

/5-user/month


Quotes and invoices
Customer payments and statements
Supplier invoices
Bank Manager with automatic reconciliation
General accounting
Up to 1000 transactions per month
Automatic daily backups
1 GB storage included
100 MB bandwidth usage included
No set up fees, upgrade fees or contracts

No departments and business unit allocation
No practice management
No calendar, tasks or trouble tickets
No stock and inventory

Price Breakdown (monthly prices)

User prices
5-user package1) R 300.00
Client Companies
Per client company with no users2) R 25.00
Per client company with read user3) R 75.00
Additional Usage
Additional storage per GB R 120
Additional bandwidth per MB R 0.60
Key features Full feature list Try for free
IA Independant Accountant

For accountants only having access to client books without their practice accounts

Free

 


You are not required to subscribe to Practice Management or Professional Accountant to get access to client books. If you have a client that uses SMARTEDGE you can sign up for Independent Accountant Access. This will grant you access to your clients books, provided that your client adds you as a business advisor. There is no charge to you or your client for this service.

Signup

1)Professional Accountant users come in packages of five users. The price is for five initial users. Additional packages of five users can be added at the same price.
2)

Client companies get the functionality available in edition BT3 Accounting.

For clients that want full access to their information you can add client users. This allows them to work on the system themselves. Such clients are charged at normal subscription fees, and they can get access to any of SMARTEDGE's Software Editions.

3)Client companies can have their own read only user to view reports and other information captured by you.

Additional Services

Web Portal

Allow your customers access to quotes, invoices and statements.

R 2.50

/enabled customer/month


View quotes and open sales
View invoices
View their statement
Historical statistics
Add/view trouble tickets1)
No set up fees

1) Only available if your subscription includes trouble tickets.

With SMARTEDGE you can allow your customers and/or suppliers direct online access to their own data, such as invoices, account statement and open orders. Click here to learn more about what your customer can view online when you enable the Web Portal.

The Web Portal price is per customer/supplier that have been granted access to the Web Portal by you. In other words, if you have 100 customers and you allow 30 of these customers access to your Web Portal, the charge is R 75.00 / month (R 2.50 * 30 customers).

Read more

Other Services

The following services are included free of charge with all subscriptions

Software Upgrade and Maintenance
Daily backups of your data
Server maintenance
Security monitoring

The following services are not included

Internet connectivity

Labour services

Support and reasonable assistance to get started are generally provided for free for the first three months of the subscription.

SupportMinutes (Telephone/E-mail/Online) Per Minute R 10.00
Implementation and Setup services Per Hour R 500.00
Off-site online training Per Hour R 500.00
Data import (pre-approved file) Per File R 500.00
Custom development services Per Hour R 600.00
On-site training Per Day R 3 500.00

Storage and Bandwidth Charges

Included storage and bandwidth is sufficient for most companies and users. Bandwidth is charged on data exchanged between SMARTEDGE and you, and is capped because of the high bandwidth charges in South Africa. Excess bandwidth is usually only required when big documents are downloaded frequently. Any documents produced by SMARTEDGE, such as invoices etc are quite small (average 5K pluss letterhead in size).

Storage and bandwidth is calculated on company usage, which means that unused space or bandwidth by one user can be used by another user.

SMARTEDGE Advisor Network

SMARTEDGE recognises the importance of accountant access to enable improved productivity and efficiency. Therefore, your external accountant is included as a free additional user. Additional external advisors can be added at the listed prices. An external advisor cannot be an employee, must be an independantly registered business and his or hers main occupation cannot be with your company.

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