Splitting Supplier Invoices/Sales Receipts

A supplier invoice/cash expense or a sales receipt may contain products that have to be posted on different accounts. In such cases, you have to distribute the products over different lines for each account you need to use.

Reason	What to do
An expense/sale contains products that can't be categorised on the same account.	You need to split the products onto different accounts.
An expense/sale contains products with different VAT.	You need to split the products onto different lines with different VAT codes. The account could be the same but the amount must be equal to the amounts for the different VAT codes.
An expense/sale contains products that needs to be allocated to different business units	You need to split the products onto different lines using the appropriate business unit for each line. The account can be the same.

Example - Different Types of Expenses

A supplier invoice contains a printer costing R990 and paper costing R29 including VAT. Both products are rated at normal VAT.

Field	Do
Account (line 1)	Enter/Select Office Equipment or equivalent.
Amount (line 1)	Enter 990.00
VAT (line 1)	Select 14%
	Enter the line by either clicking the Enter Expense button, or pressing the ENTER key when you are in an input field.
Account (line 2)	Enter/Select Office Consumables or equivalent.
Amount (line 2)	Enter 29.00
VAT (line 2)	Select 14%
	Enter the line by either clicking the Enter Expense button, or pressing the ENTER key when you are in an input field.
	Click Save to save the purchase.
	Confirm that the supplier invoice was entered successfully, and write the transaction number on your physical receipt for later reference.
	Archive your receipt in your binder for entered supplier invoices/cash expenses

Example - different VAT

A supplier invoice contains an international air ticket at R2900 and a domestic air ticket at R560. The international ticket is 0-rated for VAT. The domestic ticket is rated normal VAT. (This example is for illustration purposes).

Field	Do
Account (line 1)	Enter/Select Travel Expenses or equivalent.
Amount (line 1)	Enter 2900.00
VAT (line 1)	Select 0-rated
	Enter the line by either clicking the Enter Expense button, or pressing the ENTER key when you are in an input field.
Account (line 2)	Enter/Select Travel Expenses or equivalent.
Amount (line 2)	Enter 560.00
VAT (line 2)	Select 14%
	Enter the line by either clicking the Enter Expense button, or pressing the ENTER key when you are in an input field.
	Click Save to save the purchase.
	Confirm that the supplier invoice was entered successfully, and write the transaction number on your physical receipt for later reference.
	Archive your receipt in your binder for entered supplier invoices/cash expenses